Exhibit Information

Exhibitors at the Rural Health Trifecta have a choice of an 8' x 8' exhibit booth or a 6' table for table-top display. Exhibits are limited, with only 40 booths and 11 table tops which are offered on a first come, first served basis.  

Booths

All booths are 8' x 8'. Exhibitors may combine as many booths as needed to accommodate their exhibit. All booths include:

• Standard 8' back drape and 3' side drape in show colors.
• Two (2) complimentary registrations per 8' x 8' booth, which includes access to all workshop sessions/meals and breaks. Please note that the Evening River Cruise Reception is not included.
• Standard 7" x 44" booth identification sign.
• 6' skirted table and two chairs. Please note that it is not necessary to order these items through Freeman Decorating, as they are automatically provided at no additional cost.
• Listing in the on-site conference program. Distributed to all registrants, this alphabetical listing of exhibitors includes booth numbers and contact information for all exhibitors. Completed contract and full payment must be received by June 27, 2008, to guarantee placement in this important guide.
• Listings on the THRA and THA Web sites, including contact information and link to your company's Web site.
• Recognition in TRHA's newsletter and THA's Texas Hospitals magazine.
• List of registrants prior to the event, including name, title, company, address and telephone number. (Please note that e-mail addresses will not be shared)
• List of attendees after the event, including name, title, company, address and telephone number. (Please note that e-mail addresses will not be shared)

The Trifecta is pleased to offer the services of Freeman Decorating Company, the official show decorator and services contractor. Freeman Decorating Company will send the official Trifecta Exhibitor Services Manual to all exhibitors. This manual contains important information about the show, including rules and regulations, installation and dismantling of exhibits, and order forms for exhibitor services such as shipping, signs, furniture rental, utility services, Internet access and cleaning.

Texas is a right-to-work state. Exhibiting personnel may install and dismantle their exhibits in accordance with Trifecta policies. Exhibits may be installed only after payment in full is received by THA.

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Table Tops

All tables are 6' skirted tables and are located in the exhibit hall or foyer. Exhibitors may combine as many tables as needed to accommodate their table-top display. All tables include:

• Standard 6' table, skirted in show colors.
• Two (2) complimentary registrations per 6' table, which includes access to all workshop sessions/meals and breaks. Please note that the Evening River Cruise Reception is not included.
• Listing in the on-site conference program. Distributed to all registrants, this alphabetical listing of exhibitors includes table numbers and contact information for all exhibitors. Completed contract and full payment must be received by June 27, 2008, to guarantee placement in this important guide.
• Listings on the THRA and THA Web sites, including contact information and link to your company's Web site.
• Recognition in TRHA's newsletter and THA's Texas Hospitals magazine.
• List of registrants prior to the event, including name, title, company, address and telephone number. (Please note that e-mail addresses will not be shared)
•  List of attendees after the event, including name, title, company, address and telephone number. (Please note that e-mail addresses will not be shared)

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Special Advertising Upgrades

Let health care leaders see you before you see them!  By advertising in THA’s Texas Hospitals magazine, your company name, products and services will gain multi-channel visibility. This beautiful, four-color magazine is the most widely read trade publication among THA members. With a distribution list of 8,500, your message will be in front of the top health care executives in Texas! 

Make the most of the opportunity by upgrading your sponsorship or exhibit at significant savings! 

• $500: One-fourth page, four-color ad in the May/June 2008 issue of THA’s Texas Hospitals magazine  (worth $558.00)
• $1,000: Half-page, four-color ad in the May/June 2008 issue of THA’s Texas Hospitals magazine (worth $1,103.00)

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Exhibit Cost

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Exhibit Schedule

9:00 to 11:00 a.m. Exhibitor move-in

11:00 a.m. to 6:00 p.m. Exhibits open

3:15 to 3:45 p.m. Afternoon break in Exhibit Area

Wednesday, August 6, 2008
7:30 a.m. to 3:30 p.m. Exhibits open (breakfast and breaks served in Exhibit Area)

3:30 to 5:30 p.m. Exhibitor move-out

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Hotel Accommodations

The Hyatt Regency Austin Hotel is the headquarters for the 2008 Rural Health Trifecta: Collaborating to Make a Difference. Hotel reservations may be made by calling the hotel directly. Call before July 14, 2008, to ensure special rates. Identify yourself with the Texas Rural Health Association.

Hyatt Regency Austin Hotel

208 Barton Springs Road
Austin, TX 78704

512/477-1234 or 800/233-1234

www.austin.hyatt.com

Room rate: $85 single

2008 Exhibit Policies

THA

P.O. Box 970121

Dallas, TX 75397

Overnight mail only may be sent to:

THA

6225 Highway 290 East

Austin, TX 78723

Space assignment is on a first come, first served basis. If spaces you select are taken, exhibition management reserves the right to assign the next best available space. THA also reserves the right to relocate an exhibitor or modify the floor plan as necessary. Although not guaranteed, THA will make every effort not to place competitors in adjacent booths.

Payment Policies

Payment in full of the total booth space cost is required upon submission of the application. Checks should be payable to THA. Payment by credit card is available. In the event the exhibitor miscalculates the booth fees, THA reserves the right to charge the credit card the correct amount due. No booths may be installed in the exhibit hall until payment in full has been received by THA.

Cancellation

All booth cancellations must be submitted to THA exhibits management in writing. Cancellations received by THA before June 27, 2008, will be assessed a fee of 25 percent of the total booth cost. Cancellations received by THA after June 27 2008, will be assessed a fee of 50 percent of the total booth cost. No refunds will be given on cancellations received after July 15, 2008.

Subletting of Space

Exhibitors may not assign, sublet or apportion to other persons or firms the whole or any part of the space allocated, and may not advertise or display goods or services other than those manufactured or sold by them in the regular course of their business. However, an exhibitor may use equipment or the product of another exhibitor in the booth for the purpose of better product presentation of his own product, but may not give credit to the manufacturer.

Over-the-Counter Sales Prohibited

Exhibitors are encouraged to offer information that is educational, professional and instructional. Over-the-counter sales of goods for delivery on-site and the acceptance of any payment for orders are prohibited in the Exhibit Area. The prohibition includes the acceptance of credit cards by exhibitors.

Non-exhibiting Firms

Non-exhibiting suppliers attending the conference are strictly prohibited from any type of solicitation at the conference. This policy will be enforced!

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